Bylaws of the Driller
Bears
Section 1. Name
The
name of this organization shall be Driller
Bears, hereinafter referred to as the club.
Section 2. Purpose
To
provide a social fellowship for bears
and their admirers.
Section 1. General
Considerations
Members
must be at least twenty-one (21) years of age.
The
club will not establish any rule, regulation, or procedure, which limits
membership based on gender, any physical attribute, race, creed, or sexual
orientation.
Section 2. Qualifying
For Membership
Prospective
members must submit an application to the club.
Section 3. Removal
Of Members
Any member
can be removed from the rolls by a 3/4-majority vote of all full members in good
standing. Notice must be given to all full members before such a vote is taken
and all such votes regarding disciplinary action must be in writing and signed.
It is expected that the club will establish a code of conduct and that his
article will be used to enforce that code.
Section 4. Maintaining Confidentiality
Names,
addresses, phone numbers, and email addresses of all full and associate members
shall not be published either in printed form or electronically without the
express written consent of the individual members.
Section 1. Regular Meetings
The
club shall have regular monthly meetings at a time and place to be established
by the membership. The secretary will communicate to all members any change in
venue, time, or date at least one (1) week prior to the newly scheduled meeting.
Section 2. Special Meetings
Additional
meetings to conduct one or more particular items of business may be required on
occasion. These “special” meetings shall be communicated by the secretary to
the membership as soon as possible prior to the meeting. A special meeting may
not be called for the purpose of elections of officers nor for any other item,
which the bylaws state, must occur at a regular
meeting. Special meetings are not considered in the attendance policy of the
club.
Section 3. Quorum
No business regarding matters of money, membership, bylaws, rules,
officers or offices may be made unless a Quorum is present at a regular or
special meeting. At a regular
meeting, a quorum shall be 30% of the members in good standing at the time of
the meeting. At a special meeting,
a quorum shall be 50% of the members in good standing at the time of the meeting
Section 4. Majority
Except as otherwise noted by the bylaws, all decisions at regular and special meetings shall be made by a simple majority (50% + 1) of the members in good standing who are present at the meeting.
Section 5. Social Events
Social
events are official gatherings of the club at which no business should be
conducted. All members are encouraged to attend social events.
Article IV - Officers and Elections
Section 1. Executive Board
The
executive board shall consist of five officers and is empowered to implement the
resolutions and decisions of the club.
President
The
President will conduct all meetings and delegate such authority to another
officer if unable to be present. The
President will represent the club as necessary. The President may appoint any necessary committees and the
chairpersons of such committees.
Secretary
The secretary is responsible for
keeping the minutes of all regular and special meetings. The secretary is also
responsible for keeping all necessary records of the club including an
up-to-date roll of all members. It is the secretary’s responsibility to
notify the membership of all special meetings and changes to regular meetings.
Treasurer
Section 2. Elections
Annual
elections for all offices shall occur at the December business meeting.
Nominations shall be made at the November meeting. All nominees must be members
in good standing. Elections shall be by secret ballot in the event that there is
more than one nominee for a position.
Any
vacancy in the Webmaster or Secretary shall be filled by appointment by the
President. Any such appointment
will be only for the remainder of the term of office. Any vacancy in the
Executive Board requires a special election by the membership to fill the
vacancy for the remainder of the term. Such election must occur at a regular
meeting and notice of the election shall be given to the membership at least 2
weeks in advance of the meeting, if possible.
Section 4. Removal of an officer
Officers
may be removed by the same mechanism used to remove members from the roll, i.e.,
a 3/4-majority vote of all members in good standing; such vote to be in writing
and signed.
Article V – Committees
Committees
shall be established as needed by the President and the chairman of the
committee shall provide a report to the general membership.
Article VI – Financial
Section 1. Fiscal Year
The
fiscal year for the club begins on January 1st.
Section 2. Dues
Dues
for the club are $20 annually (12 months) with a $5 reduction per quarter:
$15 (9 months), $10 (6 months), $5
(3 months).
Section 3. Audit
The
President shall appoint 3 members who are not officers to conduct an audit every
January. The report of this audit committee shall be made at the regular meeting
in February.
Section 4. Expenditures
Any expense greater than $100 must be approved by a majority vote at a
regular or special meeting of the club. Any member of the executive board may
spend up to $100 and any club member may spend up to $25 on club business
without prior approval of the club; however proper documentation must be
provided within 60 days to obtain reimbursement.
Article VII - Bylaws
Amendment
to the bylaws shall be proposed in writing by two (2) members of the executive
board or 25% of the members in good standing. Proposed amendments shall be
presented in writing at a regular meeting and be voted on. An affirmative vote
of three-fourths (3/4) of the members present shall be required for ratification
of the proposed amendment
Updated November 2006